Job Description: Head of Department of Science (Secondary School)
Reporting to: Senior Leadership Team (SLT) (Associate Vice Principals, Deputy Principal and Principal)
Position Description: Under the direction of the SLT, the HOD Science is responsible for the smooth and effective functioning of the department as an administrator, curriculum leader and subject expert. All science subject teachers are supervised by the HOD Science. This group of subjects currently includes Biology, Chemistry and Physics (across Grades 6 to 12, and across all curricula offered by the school). Subjects can be added or dropped from the Science group by the Academic Board as deemed necessary.
The HOD Science is expected to closely collaborate with the HOD Biology, HOD Chemistry and HOD Physics to ensure horizontal and vertical alignment of all the Science disciplines.
1. General Responsibilities:
To align department plans and goals to the school’s strategic plans.
To raise professional capability of teachers in the department and build professional capacity in the areas of subject content, pedagogy and assessment.
To foster a culture of excellence and high expectations in teaching and learning among the teachers in the department.
To promote collaboration and positive working relationships among the teachers in the department.
To work closely with SLT, especially to address difficult and complex issues.
To respond positively and energetically to any request that the school may make from time to time as its needs change and develop.
To actively participate in co-curricular and extra-curricular activities.
2. Curriculum Leadership:
Curriculum Planning and Subject Content
To ensure vertical alignment for subject content continuity across year levels through effective curriculum planning.
To ensure that Programmes of Work are adhered to closely.
To ensure coordination between parallel teachers handling the same class, including for homework, assignments, projects, etc., and ensure the implementation.
To ensure uniformity in teaching practices and assessment methods in different sections of the same class.
To ensure that teachers plan the weekly lessons systematically, strictly adhering to the number of teaching periods and make it available for scrutiny as and when required.
To periodically check and review teachers’ record-keeping to ensure best practice.
To inspect planning materials and a selection of exercise books each term in order to monitor the quality of record keeping and marking.
To ensure that teachers have the latest and most accurate information about their subject and syllabi.
To keep abreast of the latest trends in pedagogy and ensure that this knowledge is transferred to other teachers in the department.
To ensure effective teaching of the subjects based on best practices for the subject concerned and the students’ learning needs.
To ensure use of appropriate Audio and Visual Aids, models, charts, I.T. applications, etc., for effective teaching and learning.
To inspect periodically the notebooks of students; to check the quality, quantity and frequency of correction work; to guide the concerned teachers if required.
To provide teachers with practical assessment advice based on current examination requirements.
To help teachers to design an appropriate range of assessments for each year group, mixing the short and the long, the analytical and the practical, etc.
To ensure question papers are set according to the prescribed syllabus and assessment requirements, the latest formatting in paper setting, and the policies of the school.
To plan and implement class/unit tests.
To ensure that teachers conduct appropriately the agreed number of assessments per term.
To approve all assessments (including examinations) that teachers propose to use.
To conduct thorough quality control checks on the work of staff, including meticulous moderation of internal assessment work for Examination Boards, according to the assessment policies and procedures set by the school.
To analyse the examination results and submit a report to the SLT.
To adhere to all rules and regulations of Examination Boards and also ensure that all teachers do likewise.
To assist in the conduct of examination and evaluation of examination papers.
Intervention / Remediation
To make arrangement to provide remedial classes for SEN students and extension work for gifted and talented students in consultation with the Associate Vice Principals.
Where necessary, to co-ordinate with the other HODs regarding the performance of students and remedial measures adopted by them.
In consultation with Associate Vice Principals, to fix appropriate schedule for extra coaching classes in required subjects. e. Promotion of interest in the subject
In collaboration with the department faculty, to set up subject-related clubs and activities and ensure active participation of students at all levels.
To encourage and make necessary arrangements to prepare students for different international competitions.
To organise exhibitions of the department’s work as and when required.
3. Administrative Responsibilities:
Ensures systematic organisation and management of information in department for efficiency and effectiveness
To carry out all administrative tasks required by the school efficiently and accurately.
To ensure timely preparation of Programmes of Work and Unit Plans for the department and submit the same to the Associate Vice Principals for approval.
To meet weekly with teachers, whenever possible, to assess their work done; to maintain minutes of meeting meticulously and submit them to Associate Vice Principals.
To keep all academic data of the department in meticulous order and in a secure place.
To ensure that the department observes all academic deadlines that the school sets.
To store centrally all assessments, and to follow the assessment policies and procedures of the school.
To assist in the school’s annual curriculum review.
To produce an annual report on the activities of the department.
To compile and update annually a department handbook for teachers.
To ensure that all documents in the department are up to date for Edutrust filing.
Optimises use of resources to achieve department goals
To provide teachers with all the necessary materials for effective teaching and record-keeping.
To oversee and manage the science laboratories to ensure efficient operation for teaching and learning.
To oversee the health and safety policy for the science laboratories and ensure that the policies and procedures relating to risk assessment and compliance are met.
To assess periodically the resource requirements of the department and inform the Associate Vice Principals.
To recommend purchase of books, periodicals and teaching aids for the department and school library.
To maintain an inventory of up-to-date teaching resources.
Professional / Staff Development Mentoring and supporting new teachers
To organize an orientation programme for new teachers of the department.
To be a mentor to new teachers during their first year of service, maintaining regular contact and providing continuous training in all elements of best teaching and learning practice, and keeping a close eye on how well they are coping and their personal happiness. Serious concerns should be communicated to the SLT without delay.
Developing teachers and facilitating learning opportunities
To provide teachers with training in:
▪ academic record-keeping
▪ the use of the IT network
▪ report writing
▪ planning lessons
▪ classroom management
▪ assessment design and marking
▪ subject -specific pedagogical techniques
▪ To assess the training needs of the faculty and propose their names for professional development.
▪ To help teachers to improve their teaching and suggest the use of appropriate teaching aids.
▪ To organise model/demonstration (micro teaching) sessions by members of the department during departmental meetings.
▪ To organise lectures/talks/orientation courses for the members of the department by the teachers who attend any course sponsored by the school.
▪ To observe at least one lesson of each member of the department each year (two per year for new teachers), with or without informing. To follow up observed lessons with feedback sessions and action plans.
▪ To promote reading and reflection in the department.
▪ To create time for collaborative planning between staff.
▪ To recommend any incentives/award for any outstanding work done by any teachers.
▪ To ensure student/staff discipline and maintain healthy student-teacher relationship.
▪ To write performance evaluations of teachers or any other measure in the interest of the institution/faculty member.
▪ To perform any other work or duty as assigned by the Principal/Head of School.